9–11 September 2024

Leiden Observatory, Leiden University, Netherlands

GaiaUnlimited Community Workshop 3



The Gaia selection function and how to use the GaiaUnlimited tools



Overview

The workshop's theme is the Gaia selection function and how to use it. This event will be a three-day workshop and unconference, where we will discuss and learn from each other about the finer details of the Gaia selection function and how to build and use it in various contexts. Participants will be working with the new GaiaUnlimited selection function tools, for which we will assist as needed, and we will improve them based on the feedback we'll receive. We hope this workshop could lead to some new collaborations or initial joint studies. We want to dedicate a significant amount of time to unconference sessions and informal discussions.

New in this workshop: This is the closing workshop of the GaiaUnlimited project where the completed selection function tools will be presented. Further advanced worked examples based on science applications will be presented. The workshop is also the occasion to discuss the future of the GaiaUnlimited project, beyond the Horizon 2020 funding.

This workshop is part of the GaiaUnlimited project that has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 101004110.

Organizers

venue

The Gaia Unlimited Team

  • Adrian Price-Whelan (Flatiron)
  • Alfred Castro-Ginard (Leiden)
  • Andy Casey (Monash)
  • Anthony Brown (Leiden)
  • David Hogg (NYU/ Flatiron/ MPIA Heidelberg)
  • Hans-Walter Rix (MPIA Heidelberg)
  • Morgan Fouesneau (MPIA Heidelberg)
  • Ron Drimmel (INAF-Torino)
  • Shourya Khanna (INAF-Torino)
  • Tristan Cantat-Gaudin (MPIA Heidelberg)
  • Vasily Belokurov (IoA Cambridge)
  • Evgeny Kurbatov (IoA Cambridge)

Participants

The registration is closed.

group
Judith Ardèvol (Universitat de Barcelona)
Anthony Brown (Leiden Observatory)
Tom Callingham (Kapteyn Institute)
Alfred Castro Ginard (Leiden Observatory)
Ronald Drimmel (INAF - Osservatorio Astrofisico di Torino)
Andrew Garner (University of Surrey)
Francesco Guerriero (Leiden Observatory)
Morgan Fouesneau (Max Planck Institute for Astronomy)
Berry Holl (Department of Astronomy, University of Geneva)
Kevin Jardine (Radagast Solutions)
Shourya Khanna (INAF Torino)
Zuzanna Kostrzewa (Kapteyn Institute)
Evgeny Kurbatov (Institute of Astronomy, Cambridge)
Christian Lehmann (Lund University)
Saghar Malhotra (Universitat de Barcelona)
Zephyr Penoyre (Leiden Observatory)
Hans-Walter Rix (Max Planck Institute for Astronomy)
Carlos Román-Zúñiga (Universidad Nacional Autónoma de México)
Sill Verberne (Leiden Observatory)
Alex Wallace (Monash University)
Hai-Feng Wang (University of Padova)

Programme

The program is preliminary and will be updated nearer the time of the workshop.

Monday

08:30 - 09:00 Participants' arrival
Registration, name tags, etc.
09:00 - 09:10 boot-up
Welcome and opening remarks
09:10 - 10:00 Pitch cards
Individual one-slide introductions slide deck
10:00 - 10:30 Session 1 - The Gaia selection function & GaiaUnlimited project
GaiaUnlimited Overview
10:30 - 11:00 Coffee break
11:00 - 12:30 Session 1 - The Gaia selection function & GaiaUnlimited project
Overview of GaiaUnlimited tools and documentation: Alfred Castro-Ginard 15 mn
The top level Gaia selection functions: empirical SF; subsample SF; forward modelling the SF: Alfred Castro-Ginard 30 mn
Selection function for binaries selected on basis of RUWE: Alfred Castro-Ginard 30 mn
12:30 - 13:30 Lunch break
13:30 - 13:50 Daily Unconference Planning
Unconference and Tutorials topic selection and room allocation
14:00 - 15:30 Unconference and Tutorials
15:30 - 16:00 Coffee break
16:00 - 16:30 Session 2
Gaia Mission public outreach using galactic cartography, Kevin Jardine
16:30 - 17:00 Wrap-up
Reports on the unconference sessions. Sharing results and feedback.

Tuesday

09:00 - 09:10 boot-up
10:00 - 16.00 Virtual Starship demo by Kevin Jardine, parallel session
The Virtual Starship is an immersive 3D virtual reality application that lets multiple users travel together to various locations (currently 45) in the Milky Way. For an impression of the Virtual Starship have a look at this video or this discussion thread.
Individuals can participate in the demo throughout the day.
09.10 - 10.40 Session 3
Selection Functions in Orbits Space: Hans-Walter Rix 30 mn
Modelling the Aurora population from a sample of RGB stars: Evgeny Kurbatov 30 mn
The Galactic disc structure with an All-sky Red Clump catalogue using Gaia & AllWISE: Shourya Khanna 30 mn
10:40 - 11:00 Coffee break
11.00 - 11.30 Session 3 continued
Uniting Gaia and APOGEE to unveil the cosmic chemistry of the Milky Way disc: Morgan Fouesneau, 30 mn
11.30 - 12.30 Session 4
Discussion session on future of GaiaUnlimited
12:30 - 13:30 Lunch break
13:30 - 13:50 Daily Unconference Planning
Unconference and Tutorials topic selection and room allocation
14:00 - 15:30 Unconference and Tutorials
15:30 - 16:00 Coffee break
16:00 - 16:30 Unconference and Tutorials
16:30 - 17:00 Wrap-up
Reports on the unconference sessions. Sharing results and feedback.
19:00 - Dinner at Tabú

Wednesday

09:00 - 09:10 boot-up
09.10 - 11.00 Session 5
GaiaUnlimited: feedback and perspectives, Anthony Brown
Discussion on outreach possibilities
12:30 - 13:30 Lunch break
13:30 - 15.00 Unconference and Tutorials
15:00 - Conference closed

Venue

The workshop will take place at the PLNT facility located in the center of Leiden. Three rooms are reserved for the workshop:

The Arena for lectures, breakouts, and sprint time

The Spark for smaller breakouts or quiet time

The Playground for breakouts and sprint time

Access

PLNT is in the centre of Leiden and reachable by public transport. It is within walking distance from most of the accomodations. The bus stop closets to the venue is Leiden Energiepark which is serviced by bus numbers 45, 56, and 400.

Don't hesitate to contact us if you need assistance or have questions.

Address

PLNT

Langegracht 70

2312 NV LEIDEN

Logistics

The workshop will start at 09:00 on Monday, September 9 2024, and finish at 16:00 on Wednesday, September 11 2024.

Participants are responsible for organizing their travel to Leiden and should make their own accommodation arrangements (see below).

Financial

There is no conference fee. All events happening at the venue are covered, but we cannot offer travel or lodging support.

Childcare

If you need help with childcare arrangements, don't hesitate to contact us.

Lunches & Coffee Breaks

...

Workshop dinner

Tuesday evening (day 2) of the workshop we will have a social dinner. The venue is Tabú and they will serve a four couse shared dining menu, including vegetarian and vegan options. The food will be paid for. Drinks are not included. In order to let the restaurant know exactly how many we will be, we ask that you confirm your participation (or not) by filling out this Google form by September 5 2024 EOB.

Dinner starts at 19:00

Accessibility

We are committed to providing an accessible environment for all participants. If you need help or arrangements, don't hesitate to contact the organizers.

Participants will pay attention not to leave out information for some people in your audience. Some of us might not be able to see well, hear well, move well, speak well, or understand information presented in some ways well or at all. Everyone at the event will be open to diversity in the audience and any accessibility issues. The Web Accessibility Initiative provides some information & directions.

Accommodation

Participants are responsible for making their own accommodation arrangements.

The venue is in the city center. There is a large number of lodging options within 20-30 min of walking distance. We do not have specific recommendations, you can use your favorite search engine to find a place.

don't hesitate to contact us if you have any questions.

Communications

This workshop is an in-person event with the option for remote participation. In addition, we will use:

Travel

Visa

You may need to apply for a visa to enter the Netherlands. See this overview of visa requirements.

Feel free to contact the organizers if you need a letter of support.

Getting to Leiden

Driving directions

In the center of Leiden you can only park in a parking garage or in one of the very limited paid parking spaces on the street (and then you must pay for a full day regardless of how long you park). Check with your hotel to make sure that they have available parking.

Train

Leiden is easily reachable by train from the major stations Rotterdam, Utrecht, Amsterdam (which all have international train connections) and from Schiphol airport. Travl info for the Dutch railway system can be found here for local trains and here for international trains. You can of course use your favorite booking site for international trains.

Flight

Amsterdam Schiphol airport has plenty of connections to European cities and hubs around the world. use your favorite travel site for booking flights.

Local public transport

On the bus and train you can pay with your debit card. This is explained here.. Alternatively you can get yourself an "OV-chipkaart" to pay for buses and trains. More information here. You can choose to get an anonymous OV-chipkaart. These cards can bought at trainstations and at other locations.

You cannot pay with cash on public transport.

Getting to the venue

See the "Venue" menu item.

Code of conduct

During the community workshop, we require participants to follow the code of conduct for the workshop which can be found below. If you have any questions about the workshop, you can reach the organizing committee.

The organizers are dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. We do not tolerate harassment, abusive behavior, or intimidation of conference participants in any form. As such, we follow the European Astronomical Society Council (EAS) Ethics Statement and Guidelines for Good Practice and expect all participants to read and abide by their statements.

In addition to a general Code of Conduct and Ethics, all participants must agree with our collaboration policy: i.e., to openly share their ideas, expertise, code, and interim results. Project development will proceed out in the open among participants.

Participants are encouraged to change gears, start new collaborations, and drop or combine projects. Any participant contributing significantly to a project can expect appropriate credit vessels (e.g., co-authorship).

We pledge to help the entire community follow the code of conduct, and to not remain silent when we see violations of the code of conduct. We will take action when members of our community violate this code such as notifying a workshop organizer or talking privately with the person. This code of conduct applies to all community situations online and offline, including the conference itself, mailing lists, forums, social media, social events associates with the conference, and one-to-one interactions.

Participants asked to stop any harassing behavior are expected to comply immediately. Attendees violating these rules may be asked to leave the event at the sole discretion of the conference organizers.